Trade Show Shipping

Show Floor Setup

Covid-19 Fears Affecting Trade Shows

Many trade shows are postponing or cancelling across the US and the world over concerns from the Covid-19 virus. There are also many trade shows that have made the decision to continue on, as planned, but with additional health and safety measures added. The situation continues to be fluid so you want to frequently check with each show’s management company and/or the association hosting the event to verify the current status of trade shows, conferences, and other events scheduled in March and April. We are also monitoring the status of upcoming events and working with customers to handle the logistics for any exhibit materials requiring re-routing.

We have been working with exhibitors last night and all day today who were in the middle of a move-in at Natural Products West Expo in Anaheim when they decided to postpone the event. International Housewares in Chicago has cancelled as have several other events. We are recovering freight directly from the show venues and from the advanced warehouses, depending on where the exhibit materials are currently located.

ELITeXPO is here to assist with any exhibit materials that you may need assistance with. Whether you need help getting your shipment back from a show that is no longer happening or you need temporary storage of your trade show materials until the show’s rescheduled date, please give us a call and we will work to find the best solutions for you.

As of today, EXHIBITORLive is still proceeding as planned, as is the AAOS Annual Meeting, The Optical Fiber Communication Conference and Exhibition in San Diego, and all Bobit Business Media events. Just to name a few.

Most shows that are still going on as planned are adding increased cleaning and disinfection across all high volume touchpoints, adding sanitizing and disinfecting materials for public use, adding signage regarding proper hygiene recommendations, and advising exhibitors and attendees to review the CDC’s travel health notices that are available at https://www.cdc.gov/coronavirus/2019-nCoV .

As always, we are here and are working all shows that are going on as scheduled, as we normally would. We also have storage capabilities across the country, if needed. Feel free to contact us at info@elitexpo.com or 800-543-5484, if you have any questions.

ELITeXPO Show Site Desk

Tips for Getting Your Exhibit Shipped Back to You After a Trade Show

While most of us are veterans handling outbound shipping
from an event, some are quite new to the procedures.  Both yourself and
ELITeXPO want to be sure your booth items are recovered from show floor on
schedule, as required.

So, I’d like to take a moment and quickly explain what your onsite rep and/or the dismantling crew should do after an event closes.  Follow these steps and move-out will run very smoothly for all parties involved (Onsite Rep, Dismantling Crew, General Contractor, and finally, the Driver recovering the exhibit).

These items are very important to be sure the General
Contractor (GC) loads your total pieces left in your booth on OUR truck.

  • Prior to show break – be sure you have OUR Outbound shipping docs (Bill of Lading/BOL & Labels) which are located in a Pink Envelope.

If not located, contact your Rep so they can Email immediately, or if enough time, send out another packet to Rep’s Hotel.  Last resort, you can use GCs labels on site.

  • Obtain a GC’s BOL/MHA from their Service Desk on show floor.  This document is VITAL to the GC as it tells them which carrier to load your shipment on.

  • Once GC’s BOL/MHA is obtained.  Notate ELITeXPO as your Carrier and be sure the “Back to Warehouse” option is checked.

This allows us to regain possession of your shipment if something happens during move-out, whether our doing or GC’s.  Remember, we have a “No Force” Guarantee.

  • Pack up all items and be sure each container/case/crate is closed and secured.

  • Label EACH piece, even if items are going to be skidded.  If items are palletized, please place (4) labels on the outside shrink-wrap so they are visible from all sides.

  • GC’s BOL/MHA MUST be returned to their Service Desk once you are done packing.  This document should notate number of pieces left in the booth area on show floor.

i.e.  2 Black Cases, 3 Cartons, 1 Wood Crate, 1 Carpet, 1 Pad.  If items are palletized, please note 1 Skid containing (10 Cartons – 2 Black Cases).

  • Finally, please call your Rep to advise GC’s BOL/MHA# and number of pieces.  If you can Scan/Text GC’s BOL/MHA to you Rep, this is very helpful. Takes a few seconds.

Hi John, I’m at the ABC show in Chicago.  Freeman’s MHA#123-456789 and there are 10 pieces in booth.  7 Cases and 3 Cartons non-palletized.

Our Rep will then contact/forward the GC’s BOL/MHA to
our dispatcher and the driver recovering your exhibit materials so they can
match everything up with the GC’s Freight Supervisor.

We hope these tips will assist in providing smooth move-outs
!!!

Sincerely,

-TheEventDoctor - Rich Ryczek 
ELITeXPO Senior Account Executive & Project Coordinator

Quality_vs_Price

Quality!

I recently bought 4 bottles of hand soap from a store that I was at and they were a dollar each. The bottle was nice and fair quantity and they had pretty pictures of the fragrances lavender, coconut, jasmine and orange. When I got home the first time I used one of them I realized why they were a dollar. They didn’t lather up; the consistency was goopy and clearly this was a low-quality item. It would take me months to use them all and every time I washed my hands I would get mad that I bought 4 bottles! I finally threw them out.

We all do not drive the cheapest car or go on the cheapest vacations. We know we get what we pay for but how much difference is there?

  • Shrimp Dinner Fast Food $6.49 vs Sit Down Restaurant $17.59
  • Coffee at Gas Station $1.50 vs Specialty Shop $3.00
  • Gym Shoes $10.00 vs $50.00
  • Face Cream $4.99 vs $31.99
  • Hotel price $89.00 vs $158.00
  • Diamond Ring 1 ct $750.00 vs $2,300.00
  • Paint my house $1,700.00 vs $3,800.00

Why would you pay more if something can be found cheaper?

  • Quality
  • Look
  • Design
  • Service
  • Customer Service
  • Warranty
  • Guarantee
  • Value

The decisions we make affect our life and we consider value everyday so many times we don’t even realize. I have learned to question when something seems too good to be true when that price is low.

I know why I am willing to pay more. If you decide to apply this concept to everything in your life, it’s a small leap to apply it to your work environment, as well. Make sure that when you get a low price on a bid from a company, you are looking at more than just the immediate bottom line. Quality, service, and reliability count more in the long run than a quick savings right now. Don’t get stuck with the low-quality hand soap! I know I won’t again.

-Ingrid Main / ELITeXPO Account Executive